How the CRM pricing calculator works
For each plan, the calculator multiplies the per-seat list price by your number of seats and by twelve months. Year one adds any required one-time fee, which today means HubSpot's onboarding packages for Sales Hub Professional and Enterprise. Year two is the recurring licence cost on its own.
The Must include filters remove plans that lack automated email sequences or custom reports, the two features most likely to force a small sales team onto a more expensive tier. If a plan needs an add-on to match your requirements, add that cost separately; our single-vendor pricing guides list them.
Prices used in the calculator
| Vendor | Plans | Free plan |
|---|---|---|
| HubSpot Sales Hub | Starter $20 · Professional $90 (+$1,500 onboarding) · Enterprise $150 (+$3,500 onboarding) | Free tools for up to 2 users and 1,000 contacts |
| Pipedrive | Lite $14 · Growth $39 · Premium $59 · Ultimate $79 | No free plan; 14-day free trial |
| Zoho CRM | Standard $14 · Professional $23 · Enterprise $40 · Ultimate $52 | Free forever for 3 users |
| Freshsales | Growth $9 · Pro $39 · Enterprise $59 | Free for up to 3 users |
Reading the results
- The cheapest plan is not always the cheapest outcome. A plan without automation can cost more in staff time than the price difference. Use the filters to compare only plans that do the job.
- Look at year two. One-time onboarding fees make HubSpot look most expensive in year one; the gap narrows afterwards.
- Promotions expire. Introductory discounts are not included because they rarely apply at renewal.
For the detail behind each vendor's numbers, read our guides to HubSpot pricing, Pipedrive pricing, Freshsales pricing and HubSpot vs Zoho CRM pricing. To model growth, discounts and implementation over three years, use the SaaS cost calculator.
Frequently asked questions
Which CRM is cheapest for a small team?
On list prices billed annually, Freshsales Growth ($9 per user per month) is the cheapest paid plan in this calculator, followed by Pipedrive Lite and Zoho CRM Standard at $14. Once you require email sequences, Zoho CRM Standard ($14, with cadences) is the cheapest, followed by Pipedrive Growth and Freshsales Pro at $39. HubSpot, Zoho CRM and Freshsales also have free plans for very small teams.
Does the calculator include onboarding fees?
Yes. Year one includes required one-time fees: $1,500 for HubSpot Sales Hub Professional and $3,500 for Enterprise. Year two shows the licence cost alone. Optional services, add-ons, taxes and promotional discounts are not included.
How current are the prices?
All prices were checked on each vendor's official pricing page on October 29, 2026. Vendors change prices and packaging regularly, so confirm the final figure in your own quote, especially for promotions and regional currencies.
Is my data saved or sent anywhere?
No. The calculator runs entirely in your browser. Nothing you enter is stored or sent to ViralBid.
Sources
Prices and plan limits come from each vendor's own pricing pages and documentation, checked on the dates shown. Vendors change packaging often, so confirm the final figure in your own quote.
- HubSpot Sales Hub pricing — checked Oct 29, 2026Standard list prices from HubSpot's pricing page and product catalog. HubSpot frequently runs new-customer promotions on Starter; see the article for the current offer.
- Pipedrive pricing — checked Oct 29, 2026Pipedrive prices by billing country. Annual prices were 14 / 39 / 59 / 79 in euros on our Oct 29, 2026 check from the EU, matching the US-dollar figures recorded on Oct 2, 2026. Monthly-billing prices below are the euro amounts from the EU check.
- Zoho CRM pricing — checked Oct 29, 2026USD prices from the pricing data Zoho's own pricing page loads; our EU view rendered the same figures in euros.
- Freshsales pricing — checked Oct 29, 2026